UNIVERSE-HPC Events - Attendee Procedure for Reporting Harassment

Please contact any staff dedicated to enforcing the Code of Conduct at our events:

• Jeremy Cohen (Imperial College London) - jeremy.cohen@imperial.ac.uk
• Eirini Zormpa (Imperial College London) - e.zormpa@imperial.ac.uk
• Neil Chue Hong (University of Edinburgh) - n.chuehong@epcc.ed.ac.uk

The staff dedicated to enforcing the Code of Conduct are prepared to handle the incident. They are all informed of the Code of Conduct policy and guide for handling harassment at our events.

1. Report the harassment incident via email to one of the staff listed above. All reports are confidential.
2. When reporting the event, try to gather as much information as possible, but do not interview people about the incident. A member of staff will assist you in writing the report/collecting information.
3. The important information we need consists of:
   • Identifying information (name) of the participant doing the harassing
   • The behaviour that was in violation
   • The approximate time of the behaviour (if different than the time the report was made)
   • The circumstances surrounding the incident
   • Other people involved in the incident
4. The staff dedicated to enforcing the Code of Conduct will handle the incident following the Staff procedure for responding to incidents.
5. If you do feel your safety is in jeopardy, please do not hesitate to contact the Police by dialling 999. If you do not have a mobile phone, simply ask a staff member. The police non-emergency number is 101.
   • If you are participating remotely and feel that your personal safety is in jeopardy at any time then contact your local Police / law enforcement service.

Acknowledgement

This procedure has been adopted from the Ada Initiative’s guide titled “workshop anti-harassment/Responding to Reports”.